HR Assistant

Description

JOB TITLE:             Human Resources Assistant

DEPARTMENT:      Human Resources

SUPERVISOR:         Director of Human Resources

POSITION PURPOSE:        Support the Human Resources Office by performing administrative duties, and customer service functions to include all aspects of the employee life cycle.          

ESSENTIAL FUNCTIONS:           

1.     Answer incoming calls to the Human Resource Office and direct them accordingly

2.     Maintain cleanliness and order in the outer HR office.

3.     Assist in the management and scheduling of appointments and interviews for the office staff

4.     Pick up and distribute mail for the HR office

5.     Log and track various programs to include Hilton Training Matrix, attendance and discipline.

6.     Assist in general word processing for office/ making flyers

7.     Assist in the creation and/or revision of forms specific to the office

8.     Develop and distribute monthly calendar of events to include birthdays, People Pleaser Luncheons and related Hotel wide activities

9.     Assist in the development of excel documents to track applications, terminations, hires, surveys and training.

10.  Maintain the filing for all personnel, medical and benefit related materials

11.  Maintain the filing for Worker’s Compensation incidents and related materials including OSHA logs and other required filings.

12.  Maintain the General Files

13.  Maintain the I-9 documents

14.  Maintain supply of forms relevant to our office and its functions

15.  Maintain adequate back up of office supplies and equipment materials (i.e. nametag and ID supplies)

16.  Maintain supply of forms in the self-help area for in-house associates as well as supplies for the applicant area

17.  Send out in a timely manner Birthday and Anniversary cards for associates to their homes

18.  Assist with the tracking of Transfers and Promotions

19.  Assist with distribution, tracking and receipt of Associate Reviews from Department Managers

20.  Out process termination related associate items when Director of Human Resources completes their tasks with the out processing

21.  Assist in keying, mailing or any benefit processes as requested by the Director of Human Resources.

22.  Create and maintain Associate Bulletin Boards.

23.  Maintain the hiring process to include job postings, managing interview scheduling, references checks, background checks, create job offers, monitor onboarding process, and hire associates timely into the HRIS system.

24.  Prepare new hire files, conduct orientation, process new hires in PeopleSoft, and complete other new hire reporting requirements – such as referral and retention bonus tracking.

25.  Perform miscellaneous duties as assigned

POSITION REQUIREMENTS:

1.     Computer and typing experience

2.     Ability to file accurately

3.     Accuracy with numbers

4.     Ability to multi task and handle many things at once

5.     High degree of organization and motivation

6.     Outgoing and pleasant personality

7.     Ability to maintain the image and confidentiality necessary in a Human Resource office

8.     Excellent verbal and written communication skills

9.     Prior experience in Customer Service or Public Contact fields

10.  Prior experience in Human Resources preferred.

11.  Bi-lingual Spanish preferred.

We are an equal opportunity employer