Administrative Assistant

Description

Marcus Hotels & Resorts is seeking a highly skilled and motivated Administrative Assistant to support key leadership within our executive offices. This role goes beyond managing calendars and coordinating meetings—it plays a vital part in ensuring our executives operate at peak efficiency. If you excel in a fast-paced, team environment, can balance multiple priorities with ease, and take pride in your exceptional organization skills, this opportunity is for you.

A division of The Marcus Corporation, Marcus Hotels & Resorts has built a rich 60-year legacy of excellence in hospitality and service. We are “People Pleasing People,” dedicated to creating extraordinary experiences for both our guests and associates. With a portfolio of 15 distinctive hotels and resorts across the U.S., we are expanding—and looking for top talent to help drive our success.

What you will be doing:

• Provide administrative support to senior leaders, specifically to the Chief Commercial Officer and Senior Vice President Operations, including calendar management, correspondence, and clerical tasks.
• Coordinate complex travel arrangements and prepare detailed itineraries for executives.
• Organize internal and external meetings, conferences, and events, managing logistics, catering, and materials.
• Prepare and distribute reports, presentations, and correspondence with accuracy and professionalism.
• Reconcile data, process expense reports, and maintain organized filing systems.
• Take and distribute meeting minutes; manage division contact lists and website inquiries.
• Oversee office supplies, gifts, and special requests for the executive team.
• Support employee engagement initiatives, including recognition programs and corporate events.
• Provide backup support for executives and rotational coverage for corporate reception and kitchen duties.
• Assist with promotional, entertainment, and foundation-related requests as needed.
• Other duties as assigned.

What we are looking for:

• Minimum 2 years administrative support or similar experience preferred
• High School diploma required; bachelor’s degree preferred
• Ability to pass Microsoft Suite skills assessments including PowerPoint, Outlook, Word and Excel to meet company standards 
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Ability to organize, prioritize and handle multiple time-sensitive tasks
• Ability to work independently with minimal direct supervision and meet deadlines
• Some flexibility regarding hours may be required at times  
• Previous experience working in an office setting and with other business professionals  
•  Ability to interact professionally and effectively with all levels, with a high degree of professionalism
• Exhibits extreme discretion in dealing with highly sensitive and/or confidential information
• Displays a strong hospitality-oriented spirit

What’s in it for you?

• Discounts at Marcus Hotels & Resorts properties for hotel rooms, cafes, and restaurants - not to mention, great deals on golf, ski and spa
• Marcus Movie Theatres discounts
• Brand new, modern office space
• Early wage access
• Paid time off
• 401k with employer match
• Ability to grow your career
• And more!

Salary Estimate: $55,000 - $62,000 per year 

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills. 

Marcus Hotels & Resorts is an Equal Opportunity Employer.

#MHRE